The Importance Of Tone Whenever You’re On The Phone
Working on the phone is no easy feat. At TK Enterprises Inc., we know from many years of experience that speaking to over 100 people in a day is a grueling process. It’s a process, however, that we are 100 percent committed to. This is what sets our company apart from many others that also conduct business over the phone. Our Event Marketing services provide jewelers across North America with friendly, knowledgeable and experienced phone agents who know how to have warm, inviting and engaging conversations.
It’s all about setting the tone!
As Cedric Roney of AMBS Call Center points out, it’s important to speak with an inviting tone. “Your greeting on the phone sets the tone for the entire conversation,” he writes, “The very first words you speak need to communicate: ‘I am a friendly, intelligent professional, and I am very happy to speak with you right now.’ Weirdly enough, pretending that you’re in front of the caller will make you sound more inviting.”
For the most part, our clients spend the majority of their time meeting and greeting customers in person. They have the luxury of using facial expressions, hand gestures and other forms of body language to communicate how approachable and affable they are. When on the phone, one’s tone has to make up for an absence of an in-person interaction.
Match your caller’s pace.
A talented phone agent is also aware that more than a friendly tone is necessary to endear him/herself to a prospective client. It’s important that the tone and pace of the customer are matched. In some cases, people prefer to be quick and to the point. They may be busy and only have time for short calls. In such cases, small talk is unnecessary as it’s more important to provide the information needed to fulfill the business obligation.
“Some callers will be more or less receptive to your wonderful greeting,” informs Roney, “So while you want to stay on brand, you also want to match the way that your caller responds to your tone. If they skip formalities and get right to the point, you should respond with short, concise answers, while remaining pleasant and approachable.”
Don’t curb your enthusiasm!
No matter how quickly or slowly you may need to pace your call, it’s important to remain enthusiastic about the reason you’re calling. If you don’t sound excited about your products or services, why would anyone else get excited about them? Having energy in your voice should be the norm. And, no matter what, please don’t forget your pleasantries. See what we did there? “Please” and “thank you” always go a long way.
Roney notes that those words can make the entire conversation. “Show your appreciation for your prospect or customer’s call by sprinkling thank yous in throughout your conversation,” he advises, “‘Thank you’ reflects your friendliness and dedication to serving your caller.”
Allow the expert phone agents at TK Enterprises Inc. to make your calls for you! For more information about our Event Marketing services, please don’t hesitate to call us toll-free at 1-877-622-0195. You may also email us at heidi.tke@tomkaufmann.com or fill out the form on our Contact Us page and have someone contact you!